Special Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
June 20, 2017

A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 20th day of June at the hour of 9:00 a.m.

Present: President Jane Van Dyke, Vice President Jim Malinowski, Secretary Nancy Barnes Commissioners, Director of Communications Lena Wittler, Director of Water Doug Quinn, Director of Customer Service Lisa Fix, Director of Engineering Cal Morris, Construction Services Manager Dana Allen, Facilities Manager Greg Pagel, Materials and Purchasing Manager Cathy Wannamaker, Engineering Executive Assistant Anna Bickford and Finance Executive Assistant Abby Olbrich.

Press Representatives: None

Others Present: None (Materials A)

At 9:00 a.m., President Van Dyke called the meeting to order for the transaction of formal business.

Consideration of the Meeting Agenda
There were no changes or corrections (Materials B).

Public Comment on Non Agenda Items
There were no comments.

Consideration of the Minutes of June 6, 2017
There were no changes or corrections.

Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated June 20, 2017, from the District Auditor:

Electric Revenue Fund – $4,986,196.42
Water Revenue Fund – $478,446.61
Generating System Fund – $1,646,517.12

For a total of $7,111,160.15

Consideration of Resolutions of Establishment for LUD Nos. 1271, 1290 and 1292
Construction Services Manager Dana Allen addressed the board regarding the Establishment of Local Utility District No. 1271, 1290 and 1292 for street lighting.

Resolution No. 7374– LUD No. 1271 – Prairie Park Townhomes
Resolution No. 7375 – LUD No. 1290 – NE 65th Street Short Plat
Resolution No. 7376 – LUD No. 1292 – Orchards Rowhomes

After the presentation by Ms. Allen, Commissioner Van Dyke opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Barnes, seconded by Commissioner Malinowski and unanimously carried that Resolution Nos. 7374 – 7376 (Materials C) be adopted.

Consideration of Resolutions of Intent to Establish LUD Nos. 1278, 1279, 1293 and 1294
Construction Services Manager Dana Allen addressed the board regarding the Intent to Establish Local Utility District Nos. 1278, 1279, 1293 and 1294, for street lighting.

Resolution No. 7377 – LUD No. 1278 – Avalon Grand PH 6
Resolution No. 7378 – LUD No. 1279 – Avalon Grand PH 9
Resolution No. 7379 – LUD No. 1293 – Heritage Commons
Resolution No. 7380 – LUD No. 1294 – Kaci Heights

After the presentation by Ms. Allen, Commissioner Van Dyke opened for comment. There being no public comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Barnes, and it unanimously carried that Resolution Nos. 7377 – 7380 be adopted and a public hearing was set for July 18, 2017 (Materials D).

Consideration of Bid Award No. 516 – 15kV EPR URD Cable
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 20, 2017, detailing the bid results (Materials E). Commissioner Barnes moved to recommend that for Bid No. 516, item one be awarded to General Pacific, Inc. for 1000MCM Cable manufactured by Prysmian at the base unit price of $6.6667/ft. for a total annual estimated contract amount of $533,336.00 plus applicable taxes. Item two to be awarded to WESCO Distribution, Inc. for 1/0 cable manufactured by Okonite at the base unit price of $1.948/ft. for a total annual estimated contract amount of $311,680.00 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 517 – Warehouse Re-Roof Project
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 20, 2017, detailing the bid results (Materials F). Commissioner Malinowski moved to recommend that Bid No. 517 be awarded to Roof Toppers Inc., in the amount of $503,609.00 plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 518 – Commercial Revenue Meters 9S and 16S
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 20, 2017, detailing the bid results (Materials G). Commissioner Barnes moved to recommend that Bid No. 518 be awarded to General Pacific, Inc. for the purchase of (192) 9S and (576) 16S Commercial Revenue Meters in the total contract amount of $295,440.00 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.

Consideration of Sole Source Designation – Itron
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated June 20, 2017 (Materials H). Effective July 11, 2017 the Water Services Department is requesting that purchases of 100W= ERT’s (Encoder, Receiver, Transponder) modules for water-related products be sourced through Itron directly. These ERT modules are the only units compatible with the utility’s existing water meters, meter reading equipment and software. Commissioner Barnes moved to approve the sole source designation with Itron as presented, Commissioner Malinowski seconded the motion and it passed unanimously.

Commissioner Reports and Comments
There were no commissioner reports.

Staff Reports
Construction Services Manager Dana Allen provided an update to the board about the LED streetlight replacement progress and the $350,000 energy efficiency grant that Clark Public Utilities was awarded from the Department of Commerce (Materials I). Ms. Allen gave an overview of how those funds will be used.

Other Business before the Board
There being no further business before the Board the meeting was adjourned at 10:05 am.