Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
March 5, 2019

A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, March 5, 2019.

Present: President Nancy Barnes, Vice President Jane Van Dyke, Secretary Jim Malinowski Commissioners, Director of Communications and Employee Resources Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn, Director of Operations Gene Morris, Director of Information Services Mike Harris, Director of Energy Resources Dan Bedbury, Director of Customer Service Lisa Fix, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Manager of Energy Planning and Operations Tom Haymaker, Energy Resource Manager Terry Toland, Water Engineering Manager Russ Knutson and Assistant to CEO/General Manager Margaret Anderson.

Press Representatives: None

Others Present: Don Steinke, Lora Janssen, Patty Page and Terry Oliver (Materials A)

At 9:00 a.m., President Barnes called the meeting to order for the transaction of formal business. Commissioner Barnes noted a quorum was present and the agenda (Materials B) was approved as submitted. Commissioner Van Dyke joined the meeting via conference call.

Consideration of the Minutes of February 19, 2019
There were no changes or corrections.

Public Comment – Non Agenda Items
Member of the public Lora Janssen spoke on her ideas surrounding solar panel installation opportunities on rental homes, and hoped the utility could help with buying wholesale panels.

Member of the public Don Steinke would like to see the utility be more transparent regarding its legislative activities and invite the public to provide testimony. Mr. Steinke is concerned with the utility’s dilution of Senate bill 5116.

Member of the public Terry Oliver shared his interest in the development of the next Integrated Resource Plan and wants to know when the planning meetings are going to be. Staff will update him regarding the process.

Member of the public Patty Page shared her thoughts regarding the current state of the climate and the impact the energy industry is having on it. She asked that the utility take the lead in the state on change and urged the utility to absorb the cost.

Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated February 28, from the District Auditor (Materials C):

Electric Revenue Fund – $30,958,132.89
Water Revenue Fund – $222,773.35
Generating System Fund – $601,357.93

For a total of $31,782,264.17

Consideration of Resolutions of Intent to Establish LUD Nos. 1353, 1355 and 1362
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1353, 1355 and 1362.

Resolution No. 7521 – LUD No. 1353 – Pinnacle Cluster
Resolution No. 7522 – LUD No. 1355 – Austin Heritage PUD PH 1A
Resolution No. 7523 – LUD No. 1362 – Goshawk Hollow

After the presentation by Mr. Morris, Commissioner Barnes opened for public comment. There being no comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Van Dyke, and unanimously carried that Resolution Nos. 7521 through 7523 be adopted and a public hearing was set for April 2, 2019 (Materials D).

Consideration of Resolutions of Establishment of LUD Nos. 1351, 1352, 1356, 1359, 1360 and 1361
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District Nos. 1351, 1352, 1356, 13589, 1360 and 1361.

Resolution No. 7524 – LUD No. 1351 – NE 60th Street
Resolution No. 7525 – LUD No. 1352 – Luca Glen
Resolution No. 7526 – LUD No. 1356 – Austin Heritage PUD PH 1B
Resolution No. 7527 – LUD No. 1359 – Springtime Estates
Resolution No. 7528 – LUD No. 1360 – Ridgeport Estates Cluster
Resolution No. 7529 – LUD No. 1361 – Benko Subdivision

After the presentation by Mr. Morris, Commissioner Barnes opened the public hearing for comment. There being no comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Van Dyke and unanimously carried that Resolution Nos. 7524 through 7529 be adopted (Materials E).

Consideration of Bid Requirement Revision for Iron and Manganese Filters
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated March 5, 2019 (Materials F). Ms. Wannamaker asked the board for a reduced bond requirement for the purchase of Iron and Manganese filters due to our supplier having difficulty securing this type of bond. Commissioner Malinowski moved to accept a 25% bond or bond alternative for bids associated with the purchase of iron and manganese filters, and allow the utility to accept bond alternatives for these acquisitions in the form of an irrevocable letter of credit, certified check or cash. Commissioner Van Dyke seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 566 – Street Light Maintenance
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated March 5, 2019, detailing the bid results (Materials G). Commissioner Malinowski moved to recommend that Bid No. 566 be awarded to the low evaluated bidder, Magnum Power LLC for the full 3-year contract amount totaling $615,932.99 (based on the estimated number of tasks), plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously. Member of the public Don Steinke shared he would like to see more companies turn off parking lot lighting when not needed.

Consideration of Bid Award No. 567 – Aqua Ammonia
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated March 5, 2019, detailing the bid results (Materials H). Commissioner Malinowski moved to recommend that Bid No. 567 be awarded to the low evaluated bidder, Univar USA, for the full 3-year contract amount totaling $298,865.70 plus, applicable taxes. Commissioner Van Dyke seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 571 – HDPE Pipe and Fittings
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated March 5, 2019, detailing the bid results (Materials I). Commissioner Malinowski moved to recommend that Bid No. 571 be awarded to the low evaluated bidder, Core and Main LP in the amount of $149,793.59 plus, applicable taxes. Commissioner Van Dyke seconded the motion, and it passed unanimously.

Commissioner Reports and Comments
There were no reports or comments.

Staff Reports
Manager of Energy Planning and Operations Tom Haymaker provided the board with a recap of power prices over the weekend (Materials J). Mr. Haymaker indicated prices had moderated and it was too soon to know the overall financial impact.

CEO/General Manager Wayne Nelson introduced Gene Morris as the new Director of Operations, Mr. Morris provided a brief update on the mutual aid crews working in southern Oregon.

Public Comment
There were no additional comments.

Other Business before the Board
There being no further business to come before the Board, the meeting adjourned at 10:50 a.m.