A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the District offices, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 10th day of November at the hour of 9:00 a.m.
Present: Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Operations Dan Krebs, Director of Energy Resources Dan Bedbury, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Customer Service Lisa Fix, Corporate Communications Manager Erica Erland, Manager of Energy Planning and Operations Tom Haymaker, Materials and Purchasing Manager Cathy Wannamaker, Water Engineering Manager Eric Beck, Transmission and Distribution Manager Ben Feliz, Journeyman Lineman Noah Mawae and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Steve Kern, Materials (A)
The order of business recorded below reflects the published agenda (Materials B)
At 9:00 a.m., Vice President Barnes called the meeting to order for the transaction of formal business.
Commissioner Malinowski was excused from the meeting.
Consideration of the Minutes of October 20, 2015
There were no changes or corrections.
Consideration of Accounts Payable
The Board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated October 20, 2015 from the District Auditor:
Electric Revenue Fund – $22,533,756.18
Water Revenue Fund – $862,964.60
Generating System Fund – $638,297.55
For a total of $24,035,018.33
Consideration of Resolution of Intent of Establishment of LUD Nos. 1209, 1225 and 1238
Director of Engineering Cal Morris addressed the Board regarding the Intent to Establish Local Utility District Nos. 1209, 1225 and 1238 for street lighting.
Resolution No. 7217 – LUD No. 1209 – Lilly’s Court
Resolution No. 7218 – LUD No. 1225 – Scott’s Knoll
Resolution No. 7219 – LUD No. 1238 – Lacamas Prairie Estates PH 3&4
After the presentation by Mr. Morris, Commissioner Barnes opened for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes and it was unanimously carried that Resolution Nos. 7217 – 7219 be adopted and a public hearing was set for December 8, 2015 (Materials C).
Consideration of Resolution for System Development Charges
Director of Engineering Cal Morris reviewed with the board a resolution written to clarify system development charges (Materials D). The charges have not changed but the new resolution makes it more clear what costs the customer will bear during construction. Commissioner Van Dyke moved to approve resolution No. 7220 revising the description of the electric utility’s system development charges and addressing development costs related to electrical service. This resolution will replace resolution No. 6000. Commissioner Barnes seconded the motion and it passed unanimously.
Consideration of Sole Source Resolution with OPEX Corporation
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated October 25, 2015 (Materials E). After a review of the memo, staff requested a sole source designation with OPEX Corporation for purchase of an OPEX MPE 7.5 IME Module. This supplier is the only provider of the required module compatible with existing equipment and district practices. Commissioner Van Dyke moved to approve resolution No. 7221 granting a sole source designation for the purchase of the OPEX MPE 7.5 IME Module. Commissioner Barnes seconded the motion and it passed unanimously.
September Financials
Director of Finance Rick Dyer addressed the board to report September financials (Materials F).
For the month of September, the Electric System reported a loss in net income of $450,000 compared to a budgeted loss of $2.0 million. The lower than expected loss can be attributed to higher off-system sales. Year to date projected net income is expected to come in at or near $15.0 million.
The Water System reported a net income of $650,000 in September compared to the budgeted net income of $717,000. To date the system is ahead of the $1.82 million net income budgeted, with a net income of $2.56 million.
September Wholesale Operations
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials G). Slice results were below prompt month but above budgeted forecast. In general, prices remained stable during the month. Record market implied heat rates suggest the River Road Generating Plant will remain online until May 2016.
It was also noted that Clark Public Utilities did not have any Slice Contract Violations for the contract year which runs October – September.
Commissioner Reports and Comments
Commissioner Van Dyke reported on her attendance at the PNUCC annual meeting and the Public Power Council meeting.
Staff Reports
Director of Finance Rick Dyer provided a brief overview of the 2016 Budget timeline and a few of the 2016 budget assumptions (Materials H).
Director of Operations Dan Krebs introduced journeyman lineman Noah Mawae to the board and noted that Noah has recently been recognized with multiple industry awards for performing the life-saving Heimlich maneuver on a fellow employee. The board thanked Noah for his quick instincts which Noah credited to good CPR and First Aid training.
Other Business before the Board
There being no further business before the Board, the meeting was adjourned at 10:22 am.